How to Add a Journal

Objectives

• Add a new journal

Steps

LEXZUR's Billing module allows you to manage your journals.

The journal entry includes at least two accounts with corresponding debits and credits, and each transaction affects at least two accounts. The debits must equal the credits in each transaction. This is known as the double-entry bookkeeping system, which ensures the accuracy of financial records.

From the Billing module main menu,  click on "Advanced" → "New Journal" 

The Journal form has many important fields such as:

• Date
• Description
• External Ref #
• Upload Document
• Accounts
• Account Description
• Type of transfer whether Credit or Debit
• Amounts: The first field is the amount inserted by the user and the second Amount is in the Currency of the Entity in case currencies were different.
• Add another line: allows the user to transfer Billing from one or more accounts to another one or more accounts such that the debited amount equals the credited amount.

So the user can bill the Billing module from the Journal grid to begin the real transactions, after defining the Amounts of Owners for the Company, Banks, Petty cash, and more.

To access the list of journals, click on "Advanced" → "View Journals". 

Via the action wheel next to the Journal, the user can Print a Journal, View/Edit a Journal, or Delete a Journal.

In Advanced Search, the user can run the search based on a specific entity relevant to the Journal form, i.e. Journal ID, date, Amount, and more. There is a possibility also to modify the operator of the search for each field (i.e. equal, not equal, start with, contains, >, <, and more). The Advanced Search menu is hidden by default; the user needs to click on the link Advanced Search to unhide it.

For more information about LEXZUR, kindly reach out to us at help@lexzur.com.

Thank you!