Objectives

• Record new expense 
• Access and edit all the expenses 

Steps

From the Money Module, you can manage expenses which can be court fees, expert fees, translation, and so on. 

To Access it, you can directly click on Billing→ Expenses, and choose the option you need.

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To You can record a new expense by clicking click on the Expenses in the main menu, a drop-down list will appear, and click on Record Expense. Expenses → Add Expense. 

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There are 5 Fill out the mandatory fields: Expense category, payment method, paid through, amount and paid on. 

• Expense Category: Categories are defaulted default in the Money Settings. 
• Payment Method: The method determines the types of accounts that appear accordingly:
1. Cash: Cash Accounts
2. Credit Card: Liability of type Credit Card Accounts
3. Cheque & Bank: Bank Accounts
4. Online payment: Bank Accounts and Credit Card Accounts
5. Other: Cash, Bank and Credit Card Accounts
• Paid Through Account: The Account that appears as per the Payment Method. Accounts can be added on the fly via the Add account hyperlink. The Add account form will provide users the possibility to add Accounts of type Cash, Bank and Credit Card using this link.
• Amount
• Balance: After choosing the Paid Through Account, the system will automatically display the Balance of the Account for information.
• Exchange Rate: Exchange Rates will be used only in case the Paid Through Account's currency is different than that of the Entity.
• Paid On: date
• Inclusive Tax
• Comments
• Reference#
• Supplier: Looks up from the list of Suppliers
• Related Matter: If Expenses Are Recorded directly from the Related Expenses tab in a matter form, then the matter comes selected by default. 
• You can choose if Internal or Client. When the Client is chosen, it could then be either Billable or Non-Billable
• Upload Document: Any attachment related to the Expense such as vouchers or similar. The Attachment can then be tracked in the Related Documents tab of the Expense.
• Paid On: date of the expense payment.

Expenses could be related to matters, contracts, tasks, or hearings. Therefore you can specify this while adding the expense.

Expenses could also be Internal or Client Related. In the case of Client Related Expenses, you have to specify if it will be billable or not and add the client account accordingly.

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Additional information could be the Tax, Reference number, or any related documents that could be attached as well.

The expenses grid is where you can track and manage all the Expenses recorded, Advance your search, get reports, add bulk expenses, and so on.Image Removed

There are certain actions a user can do from the settings wheel next to an expense (view/edit, change billing status etc.). The admin can set an approval process where the user that is responsible for the Money module (ex. accountant) will have to approve recorded expenses before generating an invoice.

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