Objectives

• Configure the Money Module

Environment

• Money Module 

Additional Information

• The Money Module settings also allows you to
  • Customize invoice template
  • Manage Boards 

Procedure

From the main menu of the money module, upon clicking on the accounting, a drop-down list will appear, click on the settings.

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The admin will be guided to a page where he will be able to customize and configure tabs in the module such as entities, invoice templates and more.

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Entities in App4Legal have independent money transactions. They could perfectly reflect branches of a firm. Every Entity has its own Name, Fiscal Year Starts On and a Base Currency. 

From the entity section -> setup entities, the user can Add a new Entity, edit an Entity or Deactivate an Entity. To Deactivate any Entity, the user should switch to another Entity and deactivate the old one.

The Entity Add form has a lot of important fields such as:

1. Entity Name
2. Menu Color
3. Fiscal Year
4. Address of the firm: It appears in the export of Invoices
5. INV Prefix Number: It's the Prefix that appears in an Invoice ID.
6. Exchange Rates
7. Default User Rates
8. Related User Groups in User Rates grid
9. Activation of Partner Shares and if Yes the related Account to Shares of Partners
10. Import of Settings from old Entities

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Users can switch Entities from the drop-down list on the top left of the Money menu.

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• Import Entity Settings: Entity Settings can be imported from one Entity to another.

Settings that can be imported are:

1. Accounts
2. Items
3. Invoice Taxes
4. Bill Taxes
5. Expense Categories
6. Invoice Templates

From the invoices section, the admin will be able to change all details relating to the invoice, add the taxes, modify items and more and also customize an invoice template for the company.

• Taxes:  If Taxes are activated in the Default Values, then the Taxes field will appear. To add a Tax value, you need to insert the Tax Name, Percentage, Related Account and Description. These Taxes appear in the Invoice form.
• Discounts: If Discounts are activated in the Default Values, then the Discounts field will appear. To add a Discount value, you need to insert the Discount Name, Percentage, and Description.
• Terms: Terms are found in the Invoice form. To add an invoice term, you need to insert the term name.
• Items: Items can be added to an Invoice. To add an Item, you need to insert Name and the Related Account fields are mandatory, Unit Price, Tax and more. Unit Prices can be edited at the Invoice level. Items can be nested under a main Item. This will appear in the Sub-Item.
• Invoice Templates:  They are used in the exported form of the Invoice. A Template has a name, firm's logo, a header. a body and a footer.

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• Invoice Notes: An Invoice Note has a name and a description. It is used to be inserted swiftly at the level of the Invoice. It appears in the Invoice Exported form.
• Invoice details format: the admin can configure the invoice template in detail such that the format including the cover page and look & feel can be changed.

From the expenses section, the admin will be able to manage the expenses such as configuring the expense categories and the petty cash.

• Expense Categories: The list of Expenses Categories that appears in the Expense form can be configured and managed. Once an Expense Category is added it can't be deleted.

An Expense Category has a Name, a Related Expense Account and optionally it can be Nested under a main Category such that it appears as a Sub-category

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• Petty Cash to User mapping: It is a report that shows every User and what accounts is allowed to see. The report also allows editing the Allowed Accounts.

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From the money section, the admin will be able to manage and customize information such as module languages, money currency, user rates, exchange rates and more.

• Setup & configuration: The user will be able to activate discount in invoices, taxes, expenses values, invoice items, invoice language, module languages, money currency and user rates
• Users Rate per hour: It is a grid that displays all the user of the Related User Groups that are set in the Default Values.
• Default exchange rate: Currencies that are defaulted in the Default Values will appear. The Exchange Rate will typically display the Entity Currency with other defined Currencies.
• Time tracking Sales Account: You can choose the time tracking sales account and manage the Invoice number prefix, set account number prefix for Account types and choose the Trust Account.

From the partner’s section, the admin will be able to activate the partner commissions tool and determine the partner expenses account and customize the statement templates.

From the bills section, the admin will be able determine and configure the taxes section of the bills recorded in the system.

For the manage Board section, the admin will be able to select the columns of the money dashboards.